The information you need to include depends on the type of VAT invoice you’re issuing. There are different types of VAT invoices you can issue – a full invoice, a modified invoice for retail supplies over £250, and a simplified invoice for supplies under £250. These invoices need more information on them than normal invoices. Gov.uk says that you should use VAT invoices if you’re VAT registered. If you’re looking for a bank, here are the best business bank accounts as voted for by businesses themselves. Including clear payment terms – as well as making it easy for customers to pay you – should help with your business's cash flow, as it encourages quick payment. If that’s the case, be sure to add your bank details. It’s likely you’ll want the customer to make the payment directly to a bank account. More importantly, note down how exactly your customer should make the payment. So if you expect to be paid within a certain number of days, remind the customer by including it on the invoice. You should have agreed payment terms with the customer beforehand, but it’s a good idea to note the terms of payment on the invoice as well. If applicable, include the VAT amount too. Plus, if you’ve agreed a discount with your customer, note this down on the invoice and subtract it from the total cost. Add up the money owedĪs well as including the costs of individual goods or services, you need to put the total amount owed as well. You could add the supply date to the description of your goods or service, and add the invoice date at the top along with your name, address, and contact details. This means both your company’s information and the details of the company you’re invoicing: You could also use letters in front of a number, which might indicate a specific client.

You can use a sequence of numbers that gradually increases. This is for your records, as you should have a reference for all the invoices you’ve raised to make sure you don’t create duplicates. Your invoice needs to have a unique identification number. The guidelines on the gov.uk website also state “you must clearly display the word ‘invoice’ on the document.” Just adding the word invoice at the top of your document might make it more likely you’ll be paid on time, as it makes your request for payment stand out from other documents your client might get.

Make sure your customers know it’s an invoice they’re receiving. You should use professional fonts and styling that match your brand, then add your logo and colours if possible. There may even be sample templates on your word processor, depending on the program you’re using. You can do this yourself using a word processor or Excel, but you could also use one of our free invoice templates above. The first step is to put your invoice together.

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